Job Opportunities

Currently accepting resumes for the following position:

Position Title: Accounts Payable Specialist
Position Type: Part-Time (Non-Exempt)
Reports To: Finance Director
Date: December 16, 2020

The Account Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and credit card purchases.

Responsibilities include:

  • Review all invoices for appropriate documentation and verify approval before payment
  • Obtain authorization to pay invoices from department heads as necessary
  • Process check requests
  • Resolve payment discrepancies and ensure proper documentation
  • Process payment to vendors, verify Federal ID numbers, 1099 ID numbers, and update vendor information in the accounting system
  • Check expense codes and budget lines item attribution to ensure accurate input
  • Identify vendors to be paid and mark invoices for payment processing
  • Enter and upload invoices into system
  • Provide invoice list to Finance Director for review
  • Match invoices to checks written and mark all invoices with check number and date paid
  • File check stub and invoices in appropriate A/P files
  • Track expenses and process expense reports
  • Prepare and perform check runs
  • Post transactions to journals, ledgers and other records
  • Reconcile accounts payable transactions
  • Prepare analysis of accounts
  • Monitor accounts to ensure payments are up to date
  • Research and resolve discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and respond to inquiries
  • Produce monthly reports and assist with month-end closing
  • Provide supporting documentation for audits
  • Other duties as assigned/needed

Requirements: The Accounts Payable Specialist will have the following minimum qualifications:

  • 2+ years Accounts Payable experience
  • Full knowledge of applicable accounts payable, general ledger systems.
  • Knowledge of chart of account and corporate procedures.
  • Strong knowledge of basic accounting principles.
  • Good oral, written, and interpersonal communication skills; attention to detail and good mathematic skills.
  • Experience with QuickBooks( Enterprise) MS Office Suite (Word, Excel, and Outlook).
  • Strong data input skills
  • Ability to work well with others and foster an environment of teamwork.

Job Type: Part-time

To apply, please send your cover letter, resume, and list of references to